How Do I Hold a Block of Hotel Rooms for My Team?

This article will walk you through how to place a hold on a large number of hotel rooms for your travel team.

Room Blocks allow your entire team to stay together, setting aside a large number of rooms at no cost to you. This simplifies your team's accommodation needs, as your players are located at the same hotel and ready to hit the field in the morning. Teams can make multiple room blocks. If you are team that needs in excess of 20 rooms, please reach out to [e-mail]

Watch how to do this here or read the article below for a step by step process:

Step #1 - Navigate to Your Hotel Feed

Refer to this article to navigate to your Team Dashboard from your account's home screen. Once you've arrived at your Team Dashboard page, select the View Hotels button at the bottom of your Team Hotels card. This will take you to the Hotel Feed for your team's event. 

Step #2 - Select Your Hotel

Beginning at the Hotel Booking Feed you can shop our selection of tournament sponsored hotels for the perfect accommodations for your travel team. You can use the Filter feature to search for hotels based on your specific requirements like amenities, location, price or inventory. After you have found a great fit for your team, click Select Your room or Book group rooms to proceed to customizing your room block request.

Step #3 - Making a Block

Once you have selected a hotel in the Hotel Booking Feed, select the room you would like to create a room block for by selecting Hold Group Rooms.

Step #4 - Customize Your Room Block

You will then be brought to the Room Hold Request page where you will customize the length and inventory required for your block. Click on the Input Field to reveal a calendar dropdown to select the length of your room block. Your event's dates will have a blue dot beneath them. Click once to select the beginning date and click again to select the end date of block. Hotel inventory will be put aside for the dates selected.

Next, select the number of rooms your team will require for each date of your room block, including any shoulder nights before or after your event. Event dates are highlighted in grey. Set your Block Name for identification, and assign the room block request to another Team Member if required. When you are finished, select Next. If you need to adjust your block's length, select Change check in & out.

In the event that the hotel does not have enough inventory available, your block will be made with the maximum available inventory and an instant request will be made to the hotel requesting additional rooms to fulfill your request.

Step #5 - Sharing Your Block with Team Members

After creating your block you will be presented with a Block Expiration Timer. Your team members must reserve their rooms from your block before this timer expires. Use the Share With Team feature to copy your room block's reservation link to your clipboard and share amongst your team members. You can proceed to book a room from this block by selecting Book Now. If you have made an error and no longer require this block, select Release Block.

Step #6 - Individual Blocking With a Team Block

Now that a Room Block has been set aside for your team, your team members can move forward with booking individual reservations. Follow this article for a walk through of how to Book Hotel Reservations With From a Team Block.