How Do I Submit Proposals to Events?

This article will walk you through how to Create and Submit Proposals to Events. This will allow you to be featured at the top of the Event's Hotel Feed with a competitive nightly rate.

Navigate to Your Current Requests for Proposals

After logging into your account and navigating to your Hotel Dashboard, ensure the RFPs & Additional Opportunities tab is selected from your dashboard's navigation menu.

Another way to access your Event Proposals is the top of your dashboard's Home page, click the Create Proposals button. This will take you to your Request for Proposals page, where you can view upcoming Events in your area.

Select Events to Create Proposals For

Once on your Request for Proposals page, select the checkbox next to the one or more events you would like to create a proposal for, then select Offer Rooms to Selected Events.

Set Inventory and Rates for Room Types

Select the room types you would like to include in your proposal from the Room Type dropdown menu. Enter the Number of Rooms as well as the Group Rate you would like to offer. To add additional room types, select Add Another Room Type. Think of this step as an estimate, as you can edit your rates and inventory in greater detail in the next step. Click Continue to proceed.

Customize Your Inventory and Rates

To adjust the length of your Proposal, select the Accommodation Dates input field. To add further Room Types, select Add Another Room Type. To customize inventory and rates for a Room Type on a nightly basis, select Advanced Settings underneath the Room Type.

Selecting Advanced Settings will open a dropdown menu allowing you to edit your inventory on a nightly basis. This will allow you to set custom rates for peak nights, for example.

Selecting the Accommodation Dates input field will open up a calendar. Click once to select a start date and click again to select an end date.

Once you have customized your Proposal, select Confirm Event Selection.

Customize the Details of Your Proposal

If you are submitting Proposals to Multiple Events at once, the concessions submitted must be the same for all Event Contracts. To customize concessions on a per Event basis, submit Event Proposals individually.

Next, you will proceed forward with customizing the concessions of your proposal. This includes setting your Cancellation Date, Cut Off Date, Rebate, Commission, Comp Rooms, Reward Points and Amenities. If your property already has a set of default concessions pre-saved, you will need to select the Edit Details toggle to adjust them. After you've customized the details of your proposal, you save them as your property's default values by selecting the Save as Standardized Defaults checkbox, then clicking Save. The next time you submit a proposal, the values you've saved will be pre-loaded. To edit your default values for a future proposal, simply select the Edit Details toggle.

Once you are satisfied with the details of your proposal, click Confirm RFP Submission.

Submit Your Proposal

As a final step before submitting, you can choose to include an optional custom message in the Additional Notes form field. To finalize and submit your proposal, click Submit Proposal. After submitting you will receive an email confirming the details. When an Event responds, you will receive an email notifying you that the Event has Accepted, Counter-Offered or Declined your Proposal.