How Do I Set up My Event? - Divisions

This article outlines the Event Setup tab and the process needed to set up a new event.

IF YOUR EVENT REQUIRES HOTELS PLEASE REACH OUT TO YOUR ACCOUNT MANAGER OR [e-mail]

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Customization

Division Set Up

Custom Questions

Divisions

This tab covers how to create and edit divisions, as well as the different features offered within divisions such as waitlisting, approval, and rate management. 

Create a Division

1. To create a division, click on the blue plus button in the bottom right hand corner
2. Add the name and the number of teams that can register to the division in the limit section.
3. Control the status of the division
   • Open: All teams that register are approved until the limit is reached, then they go on the waitlist
   • Auto-waitlisted: All teams that register go on a waitlist until approved by event owner
   • Approval Required: All teams that register go into "Pending Approval" status until approved by event owner
4. Select the sport type - applicable if offering different sports in your event
5. Create your rate(s) for the division
   • Rate Type - Group or Individual registration
   • Name of Rate (ex. General or Registration Fee)
   • Start and end dates of the rate - applicable if offering multiple rates in a division (ex. Early Bird vs Late Registration) - leave this as is if there is only one rate as it defaults to your overall registration dates
   • Rate - Total cost of division
   • Deposit - Offer a deposit option at the time of registration, this is subtracted from your total cost (ex. Rate = 500, Deposit = 50 - if deposit selected team owes 450 after)
   • Cost Per Player - Add if there is a player fee on top of team fee - can be paid by team managers OR by each player
   • Restrictions - Can restrict who can register to divisions based on gender, and age. In addition, you can set a minimum and maximum roster size - THIS IS ALL OPTIONAL

Manage Divisions

To edit a division, click on the pencil icon to the right of the division row.

To delete a division, click on the garbage can to the right of the pencil icon.

Rate Management

1. Open a division by clicking the pencil icon
2. Click Add Rate in the middle right hand section of the division
3. Follow the steps outlined above to create the division cost - key difference here is to set different dates for this rate so as one closes, another opens
4. Remember to hit save!

Divisions Toolbar

If you hover over the blue plus button in the bottom right hand corner, there is a toolbar that appears with more options for managing your divisions:

1. Pencil - Mass Edit Divisions - You can edit the rate cost and dates for each division without opening each division one by one
2. Garbage Can - Mass Delete Divisions - You can delete all of your divisions if you need to start from scratch!
3. Multi-Directional Arrows - Re-order Divisions - You can drag and down your divisions in the order you want them to display on your registration page
4. Down Arrow with Bar - Import Divisions - You can import divisions from another event if you use similar age groups/rates!